Costs and internal cross charging

Our solution makes it easy to optimize the use of your facilities.

With our solution, a cost center's allocated floor space is visualized in our graphical models and colourful floorplans which provide a clear overview of how areas are being used. This allows you to easily keep track of which cost centers should be paying for the areas to be cross charged.

Our solution automatically calculates the total cost of the cost centers using your spaces. These total cost calculations include the costs of both individual and common areas.

Do you want to know more?  Contact us  >>

Cleaning management

With our solution you can easily register and update information on how your spaces are to be cleaned. This is done with the help of price calculations, schedule management and by administering cleaning contracts. You can also monitor cleaners in real time with our mobile app.

Our solution can be linked to your own financial system. If our solution is connected to your financial system you can use it to invoice cleaning services and publish information.

Do you want to know more?  Contact us  >>

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Activity-based working (ABW)

Our solution allows you to manage flexible workplaces and optimize workplace utilization. With our solution you can create workspaces, manage internal use and measure space occupancy with or without sensory technology.

All ABW based information is visualized in graphical models based on the drawings of your buildings. Occupancy measurements within these graphical models are updated in real time. With our solution and graphical models, you therefore always have access to current measurements that are easy to overview.

Do you want to know more?  Contact us  >>

Lease and contract management

We offer a complete solution where you can manage and administrate all types of leases, contracts and other agreements, for example:

• rental leases and leaseholds
• housing leases
• cleaning contracts
• general contracts
• facility management agreements.

Some of the functions our solution offers are:

• automatic indexation
• support for IFRS 16
• alarms and notifications for important dates
• invoice and payment functionality
• rental notifications
• financial systems integration.

With our solution, all contracts, leases and agreements are stored in one place. The solution is role and permission based, meaning users only have access to the agreements they have the authority to work with.

Users can create and customize reports containing all the agreement information they want.

Do you want to know more?  Contact us  >>

Move management

With our solution you can plan and manage the relocation of people and inventory.

At Pythagoras we use graphical models to visualize the placement of people and inventory. These graphical models are based on drawings of your buildings and properties and allow you to easily keep track of people and inventory placement before and after relocation. Our solution and models make placement monitoring easy and enable a decentralized relocation management system.

With our solution you can easily search for people and inventory and generate reports with essential information.

Do you want to know more?  Contact us  >>

Maintenance

With our solution you can manage multiple maintenance case types, for example: fault reporting, planned maintenance, supervision and upkeep. Using permission-based access you can create role-based workflows for the types of cases you have chosen to manage.

Our solution gives you the opportunity to follow cases in real time, allowing you to make detailed analyses of case management within your organization.

Here are some standard feature examples:

• helpdesk
• reactive maintenance
• planned preventative maintenance
• supervision and upkeep
• health and safety inspections and surveys
• ordering
• inventories
• warranty management.

We know that each customer is unique. We therefore adapt workflows and processes to your needs and requests.

Do you want to know more?  Contact us  >>

Fire safety

With our solution you can carry out systematic fire safety work (Systematiskt Brandskyddsarbete - SBA) according to local regulatory standards.

Via our solution you can:

• create automatic inspection lists based on the latest layout of a building
• create and print evacuation plans
• create emergency plans and make them accessible to emergency services.

With our mobile app you can easily perform inspections and report back from where you are.

Do you want to know more?  Contact us  >>

Benchmarking

Our solution is a web-based analytical tool. Using selected parameters, you can use our solution to create a visual overview of your organization. This visual overview can be based on graphs and/or statistical reports. All the information that you and your coworkers register in our solution can generate key performance indicators that you can distribute within your organization.

Our solution includes automatic internal benchmarking. External benchmarking is handled together with IFMA, which initiates and supports FM-related benchmarking.

Do you want to know more?  Contact us  >>

Drawings

A cornerstone of our solution are graphical, object-oriented models that perform automatic area calculations. These graphical models are based on technical drawings of your buildings and properties. Our solution can handle all standard drawing formats. Provided you have access to current drawings, the graphical models of your buildings and properties can easily be kept up to date within our solution.

Note that area calculations are performed according to a chosen national standard.

The following standard drawing formats can be imported into our solution:

• DWG
• Revit
• Raster
• PDF
• IFC
• Fi2
• Excel.

The following standard drawing formats can be exported from our solution:

• DWG
• PDF
• IFC
• Fi2
• Excel.

Do you want to know more?  Contact us  >>

Documents

Our solution gives you access to a document manager, which allows you to link documents to buildings, leases, contracts, people and organizations.

The document manager contains a version controller as well as a search function. The version controller makes it easy for you and your coworkers to organize and access different document versions added to the document manager, while the search function enables you to easily find and keep track of important documents. Using access permissions, you can control the accessibility of the documents available to users within the document manager.

Do you want to know more?  Contact us  >>

Lease and contract management

We offer a complete solution where you can manage and administrate all types of leases, contracts and other agreements, for example:

• rental leases and leaseholds
• housing leases
• cleaning contracts
• general contracts
• facility management agreements.

Some of the functions our solution offers are:

• automatic indexation
• support for IFRS 16
• alarms and notifications for important dates
• invoice and payment functionality
• rental notifications
• financial systems integration.

With our solution, all contracts, leases and agreements are stored in one place. The solution is role and permission based, meaning users only have access to the agreements they have the authority to work with.

Users can create and customize reports containing all the agreement information they want.

Do you want to know more?  Contact us  >>

Maintenance

With our solution you can manage multiple maintenance case types, for example: fault reporting, planned maintenance, supervision and upkeep. Using permission-based access you can create role-based workflows for the types of cases you have chosen to manage.

Our solution gives you the opportunity to follow cases in real time, allowing you to make detailed analyses of case management within your organization.

Here are some standard feature examples:

• helpdesk
• reactive maintenance
• planned preventative maintenance
• supervision and upkeep
• health and safety inspections and surveys
• ordering
• inventories
• warranty management.

We know that each customer is unique. We therefore adapt workflows and processes to your needs and requests.

Do you want to know more?  Contact us  >>

Fire safety

With our solution you can carry out systematic fire safety work (Systematiskt Brandskyddsarbete - SBA) according to local regulatory standards.

Via our solution you can:

• create automatic inspection lists based on the latest layout of a building
• create and print evacuation plans
• create emergency plans and make them accessible to emergency services.

With our mobile app you can easily perform inspections and report back from where you are.

Do you want to know more?  Contact us  >>

Benchmarking

Our solution is a web-based analytical tool. Using selected parameters, you can use our solution to create a visual overview of your organization. This visual overview can be based on graphs and/or statistical reports. All the information that you and your coworkers register in our solution can generate key performance indicators that you can distribute within your organization.

Our solution includes automatic internal benchmarking. External benchmarking is handled together with IFMA, which initiates and supports FM-related benchmarking.

Do you want to know more?  Contact us  >>

Key performance indicators (KPIs)

Our solution gives your organization the opportunity to create key performance indicators (KPIs) which enable you to overview property portfolios, leases, contracts, agreements and other financial information.

With the help of KPIs you can analyze and evaluate your organization and the business it conducts. KPIs can also be used as a basis to do work that streamlines and optimizes the effectiveness of your organization and its business.

Do you want to know more?  Contact us  >>

Financial information

With our solution you can manage the market and taxable values of your properties. Your total rental income and/or collateral are also easily overviewed. Rental income and collateral are visualized graphically by region, property, property type or building and all values are aggregated upwards into your desired hierarchy.

Our solution allows you to create budgets for future investments. It also allows you to manage several types of currency, using our built-in currency manager.

Do you want to know more?  Contact us  >>

Utilities usage

Our solution allows you to measure the utilities usage of your organization and store all measurements in one place. These measurements can either be done manually or automatically. Automatic measurements are done via sensors or integration. When performing automatic measurements, key performance indicators (KPIs) are generated which can be used for benchmarking, analysis and optimization of your organization's usage.

Our solution gives you the possibility to measure actual usage against set goals, which contributes to a more sustainable ownership of property.

Do you want to know more?  Contact us  >>

Drawings

A cornerstone of our solution are graphical, object-oriented models that perform automatic area calculations. These graphical models are based on technical drawings of your buildings and properties. Our solution can handle all standard drawing formats. Provided you have access to current drawings, the graphical models of your buildings and properties can easily be kept up to date within our solution.

Note that area calculations are performed according to a chosen national standard.

The following standard drawing formats can be imported into our solution:

• DWG
• Revit
• Raster
• PDF
• IFC
• Fi2
• Excel.

The following standard drawing formats can be exported from our solution:

• DWG
• PDF
• IFC
• Fi2
• Excel.

Do you want to know more?  Contact us  >>

Documents

Our solution gives you access to a document manager, which allows you to link documents to buildings, leases, contracts, people and organizations.

The document manager contains a version controller as well as a search function. The version controller makes it easy for you and your coworkers to organize and access different document versions added to the document manager, while the search function enables you to easily find and keep track of important documents. Using access permissions, you can control the accessibility of the documents available to users within the document manager.

Do you want to know more?  Contact us  >>

Sales

With our complete solution you can make informed decisions during the sales process. Decisions can be made based on the information available to you, which may include drawings, Excel documents or estimated values.

With our solution you can also account for changes that may emerge during the contract period and sales process. For example, these changes might include additional orders, service modifications or cleaning area adjustments.

​Some of the things you can calculate with our solution include:

• major cleaning
• time
• cleaning rates
• cleaning areas.

​Some of the things you can create with our solution include:

• suggestions
• quotes
• contracts and agreements.

Do you want to know more?  Contact us  >>

Production

Our solution allows you to plan your days in a simple and straightforward manner based on the information available in your agreements.

​With our solution you can, for example:

• make cleaning plans
• create schedules
• calculate cleaning rates
• create cleaning instructions
• manage additional orders
• report discrepancies.

Our solution enables you to visualize communication with customers and cleaners so that everyone involved knows what needs to be done, when it should be done, and which quality of service is to be delivered. This communication can be done in real time using mobile apps.

Do you want to know more?  Contact us  >>

Billing/Invoicing

Our solution gives you total control over all billing and invoicing relevant to your agreements. This financial information is sent automatically to your financial system.

Our solution also allows you to compare budgets against outcomes, including all changes made during the agreement period.

With our solution you can, for example:

• create invoices
• track agreement changes
• create projections
• export comparison reports
• view important key performance indicators.

Our solution can be integrated with your financial system.

Do you want to know more?  Contact us  >>

Management

To be able to make the right decisions, you need access to the right information. In our solution, this information is visualized simply and clearly in real time with the help of graphics and key performance indicators. This gives you the possibility to streamline delivery in your partnership with customers and cleaners.

​With our solution you can track, amongst other things:

• cleaning rates
• cleaning areas
• cleaning times
• costs
• revenues
• discrepancies.

Furthermore, our solution also gives you control over:

• reports
• quality controls.

Do you want to know more?  Contact us  >>

Publishing

Successful delivery is based on good communication with customers and cleaners. Our solution allows you to easily assemble and publish relevant information. This information can either be distributed via a web portal or to a cleaner with access to a mobile phone or tablet.

Information publishing is achieved through, for example:

• graphical visualizations of drawing data
• internal/external reports in Excel or PDF format
• real time information
• cleaning information.

Cleaning information can include:

• cleaning days
• cleaning levels
• discrepancies
• check-ins and check-outs
• quality controls.

Do you want to know more?  Contact us  >>

Quality control

An important part of delivery is that all parties agree on what level of quality is to be delivered. Our solution makes it easy for you, together with customers, to follow up on the quality of delivery. Based on the needs of your customers, you can amongst other things create a set of self-defined quality controls. These controls can, for example, be carried out using mobile apps.

Our solution supports, amongst others, these standards:

• INSTA800
• Danish hygiene standard
• self-monitoring.

Do you want to know more?  Contact us  >>

Housing and facility rental administration

Our solution gives you full economic control over your properties, apartments and facilities.

​Some of the functions available in our solution are:

• apartment and facility lease terminations
• rental notifications
• invoicing and payments
• payment entry and processing
• rent/fee calculations
• management of all contract and agreement types
• contract and agreement printouts
• periodization
• GDPR.

​Our solution can be integrated with all types of financial system.

Do you want to know more?  Contact us  >>

Lease and contract management

​We offer a complete solution where you can manage and administrate all types of leases, contracts and other agreements, for example:

• rental leases and leaseholds
• housing leases
• cleaning contracts
• general contracts
• facility management agreements.

​Some of the functions our solution offers are:

• automatic indexation
• support for IFRS 16
• alarms and notifications for important dates
• invoice and payment functionality
• rental notifications
• financial systems integration.

With our solution, all contracts, leases and agreements are stored in one place. The solution is role and permission based, meaning users only have access to the agreements they have the authority to work with.

Users can create and customize reports containing the agreement information they want.

Do you want to know more?  Contact us  >>

Customer and tenant portals

​Our solution gives your customers and tenants access to My Pages, a portal which provides access to your full range of services. We adapt the content and appearance of My Pages according to your needs.

On My Pages, your customers/tenants can find information about, for instance:

• premises/apartments
• contracts, leases and other agreements
• errands
• rent/fees
• energy consumption
• additional services
• vacant apartments.

Do you want to know more?  Contact us  >>

Housing queue management

​Our solution allows you to manage waiting lists for your apartments and premises. It also allows you to manage point systems and apartment viewing invitations. Your tenants can register their interest in vacant apartments via a website. To simplify the apartment selection process, tenants can make size, rent and location requests.

Do you want to know more?  Contact us  >>

Maintenance

​With our solution you can manage multiple maintenance case types, for example: fault reporting, planned maintenance, supervision and upkeep. Using permission-based access you can create role-based workflows for the types of cases you have chosen to manage.

Our solution gives you the opportunity to follow cases in real time, allowing you to make detailed analyses of case management within your organization.

Here are some standard feature examples:

• helpdesk
• reactive maintenance
• planned preventative maintenance
• supervision and upkeep
• health and safety inspections and surveys
• ordering
• inventories
• warranty management.

We know that each customer is unique. We therefore adapt workflows and processes to your needs and requests.

Do you want to know more?  Contact us  >>

Fire safety

With our solution you can carry out systematic fire safety work (Systematiskt Brandskyddsarbete - SBA) according to local regulatory standards.

Via our solution you can:

• create automatic inspection lists based on the latest layout of a building
• create and print evacuation plans
• create emergency plans and make them accessible to emergency services.

With our mobile app you can easily perform inspections and report back from where you are.

Do you want to know more?  Contact us  >>

Cleaning management

​​With our solution you can easily enter and update information on how your spaces are to be cleaned. This is done with the help of graphical models and/or informational lists. You can also calculate cleaning times, generate cost estimates, make schedules and manage cleaning contracts. Furthermore, our mobile app makes it possible for you to follow cleaners in real time.

Our solution can also be used to invoice cleaning services and publish information if it is connected to your financial system.

We offer a complete cleaning management solution, which covers all areas from sales through to quality control.

Do you want to know more?  Contact us  >>

Individual energy measurements

With our solution you can visualize energy usage information for heating, water and cooling. This information is available in real time and can be compiled from the highest to the lowest level. Our solution can be integrated with all types of measuring equipment.

Do you want to know more?  Contact us  >>

Benchmarking and KPIs

Our solution is a web-based analytical tool. Using selected parameters, you can use our solution to create a visual overview of your organization. This visual overview can be based on graphs and/or statistical reports.

Information registered within our solution by you and your coworkers can be used to generate key performance indicators (KPIs) that you can distribute within your organization. KPIs make it easy for you to overview property portfolios, agreements and other financial information. With the help of KPIs you can analyze and evaluate your organization and the business it conducts. KPIs can also be used as a basis to create processes which streamline and optimize the effectiveness of your organization and business.

Do you want to know more?  Contact us  >>

Drawings

A cornerstone of our solution are graphical, object-oriented models that perform automatic area calculations. These graphical models are based on technical drawings of your buildings and properties. Our solution can handle all standard drawing formats. Provided you have access to current drawings, the graphical models of your buildings and properties can easily be kept up to date within our solution.

Note that area calculations are performed according to a chosen national standard.

The following standard drawing formats can be imported into our solution:

• DWG
• Revit
• Raster
• PDF
• IFC
• Fi2
• Excel.

The following standard drawing formats can be exported from our solution:

• DWG
• PDF
• IFC
• Fi2
• Excel.

Do you want to know more?  Contact us  >>

Documents

Our solution gives you access to a document manager, which allows you to link documents to buildings, leases, contracts, people and organizations.

The document manager contains a version controller as well as a search function. The version controller makes it easy for you and your coworkers to organize and access different document versions added to the document manager, while the search function enables you to easily find and keep track of important documents. Using access permissions, you can control the accessibility of the documents available to users within the document manager.

Do you want to know more?  Contact us  >>

Cloud services

IT solutions provided over the internet are referred to as cloud services. We handle functions that were traditionally managed on your own computer through cloud services.

Our solution offers:

• private cloud
• high security
• mobility and flexibility.

Our solutions can be delivered as cloud services (SaaS) or on-premise software.

Do you want to know more?  Contact us  >>

Software as a Service (Saas)

We offer our solutions as a service delivered over secure internet, so called SaaS- solutions.

Do you want to know more?  Contact us  >>

Integrations

We can integrate our solutions with other systems, for example:

• financial systems
• HR systems
• scheduling systems
• room booking systems
• other FM systems.

The integrations between our solutions and other systems can be done using web service interfaces (via our RESTful API) and file transfers.

Do you want to know more?  Contact us  >>

Mobile apps

Our mobile apps support both Android and iOS.

Do you want to know more?  Contact us  >>

Web-based apps

We support Microsoft Edge, Internet Explorer and Google Chrome.

Do you want to know more?  Contact us  >>

Single Sign On (SSO)

We implement SSO with SAML2.

Do you want to know more?  Contact us  >>

Security

For us, security comes first. All traffic is encrypted. Penetration tests are regularly performed by independent companies. Any issues that emerge during these tests are corrected.

Do you want to know more?  Contact us  >>